Approved

Quad Area Chamber of Commerce

Minutes

January 23 2007

Call to Order: 12:10 p.m.

Attendance:

Mike Bailey, LaChelle Williams, Mady Reiter, Leslie Welnetz, Mitch Rehbine, Faamati Winey, Mary Divine

Minutes:

Minutes from the1/9/2007 meeting were approved.

Organizational:

a.  Administrative: Members discussed administrative duties and timeliness of activities that need to be completed. Issues that need to be addressed include:

·         Balancing of the checkbook and deposits of membership dues, and financial statements

·         Membership updates and following up with members who have not renewed; Members questioned whether renewal notices had been sent, since some board members had not received renewal notices

·         Organization and administrative duties, including filing taxes

There was discussion about talking to current administrator Chris regarding activities that need to be performed and beginning a search for a part time administrator. It was moved and seconded to store Quad Chamber documents and supplies at Community National Bank. Motion passed unanimously.

b.  Officers/Board:

c.  Finance:

d.  Membership:  Mady will be requesting a business list from the four cities, and will ask cities to update her regarding new business. Mady will have a core Ambassador group who will visit new businesses. Mady requested materials for the membership packet.

Board members discussed options regarding the Metro North Chamber.

Communications/Advertising

a. Newsletter

            Newsletter articles were due. Reminder of articles:

·         Toys for Tots with photo: Mitch

·         March Event with Don George

·         Announce change of board meetings

·         Announce change of chamber breakfast location

·         New business: Droel Family Dentistry will send material

·         Featured business: Mitch

·         City news: Mary Alice

·         YMCA update: LaChelle

·         Legislative Update: Mady

b.  Newspapers

            Members reviewed a Request for Proposals regarding the chamber newsletter. It was moved and seconded to send out the RFP to the Quad Press and The Citizen Motion passed unanimously.

Charitable/Community Involvement

a.  Blue Heron Days

b.  Local Business Issues

c.  Events:

      The next event will be Don George, a motivational speaker, on March 1 at 7 p.m. at the Country Inn & Suites. The event is free to members and $10 to nonmembers. Mary will coordinate appetizers and beverage. The newsletter will request RSVPs, and a postcard, announcement in local papers, and follow-up calls will remind people of the event.

d.  New Ideas

Member Benefits:

New Items:

Next meeting is February 27, 2007 at noon.

Meeting adjourned 1:35 p.m.