Quad Area Chamber of commerce

Board of Directors Meeting Minutes

April 24, 2007 12:00 p.m.

Attending:    Mitch Rehbine, Mary Alice Divine, Kathy Kouba, Mady Reiter, LaChelle Williams, Faamati Winey, Leslie Welnetz, Chad Forga

Chamber Admin:     Anna Wicks

1.      The President, Mitch Rehbine – called the meeting to order at 12:00 p.m.

2.      Blue Heron Days Presentation - Alyssa Stull with Blue Heron days presented the financials for the Blue Heron Committee. Mady Reiter requested that she be provided with a list of the sponsors. Mady Reiter also noted that the softball tournament held during Blue Heron days was sponsored as a separate entity. She asked that the financial information for that event be included in the overall financial statements. It is currently missing. The Quad Area Chamber of Commerce donated $2,000 to the softball tournament and $8,000 to the Blue Heron event overall in 2006. Mady Reiter poses the question, “should the Chamber participate in the Blue Heron Days parade this year”? This question brings up the topic of the Chamber banner and the possibility that it is missing. Alyssa Stull discusses the fact that the Blue Heron Committee needs overall help – specifically in the areas of the parade and fund raising. Mady Reiter volunteers to have the Ambassadors, as they visit local businesses, mention the needs of the Blue Heron Committee. The purpose of Alyssa’s presentation to the committee is to determine what the Chamber is thinking in terms of a donation for this year’s event.  Mitch, on behalf of the Quad Area, states that the Chamber does want to contribute but will not be able to do so in the amount of $10,000 as it did in the previous year.   He is hopeful that the Chamber will be able to host some fundraising events. A breakfast event will be held on May 3^rd in the community room at 7:00 a.m. for potential sponsors. Further discussions of prior events determined that last years wrestling event was not successful. There is a need for a family event to be held after the parade. The Chamber may be interested in hosting a golf event. There is a Target grant that is pending.

3.      March 2007 meeting minutes – Mady Reiter motions approval of those meeting minutes, Leslie Welnetz seconds the motion and the meeting minutes are approved.

4.      Treasurers Report – The Quad Area Chamber of Commerce file cabinet has almost completely been reorganized and updated. The checking account balance is $11,000 we have been saving not spending. We need an additional check signer (Leslie Welnetz volunteers). In addition, we need a Treasurer and Vice President. Mady Reiter makes a motion that Leslie Welnetz serves as the Vice President and Kathy Kouba serve as the Treasurer. Chad Forga seconds the motion.  The Chambers admin will do the treasurers report, and then forward it to Kathy Kouba for review and presentation to the Board.

5.      Newsletter Updates – It has been determined that the Quad Press will do the printing of the Newsletter. The production schedule is as follows:

The newsletter articles were delegated among the Board and are as follows; Local events and President’s Corner – Mitch Rehbine, Legislative Corner – Mady Reiter, Featured Business’s new and old – Leslie Welnetz, Community Corner – Mary Alice Divine. When completing newsletter articles keep in mind that pictures add so much to the articles and the newsletter. Anna Wicks will send out a reminder two weeks prior to when your articles are due to Press Publication. The last two pages of the newsletter will be a calendar of events. Your articles should be sent to Angela Homic and/or Lizzie Erickson at ppcomp@presspubs.com 651-407-1239

Diane Reiter with the Advertising Department of Press Publication will be calling our mailing list. Mitch has prepared a letter to be sent to our Members and/or mailing list that will explain Diane’s call in advance.

Mary Alice will work on updating the Quad Area logo on the newsletter.

6.      The website - is in need of a makeover. Chris who does our IT is ready and able to do this work.

7.      Mady Reiter requests a list of prior members for her meeting to be held on Thursday. She and the Ambassadors will utilize this list as a recruiting tool.

8.      A brainstorming session is held to discuss options for a June social

9.      Reminder – Quad Area Chamber breakfast meeting will be held on May 10^th at Matthews Restaurant

10. FYI – Diane Reiter is a new Ambassador

11.  Meeting adjourned at 1:53 p.m.

The next meeting will be held on May 22, 2007 at Noon