Quad Area Chamber of commerce

Board of Directors Meeting Minutes

September 27th, 2007 12:00 p.m.

Attending:                Mitchel Rehbine, Mary Alice Divine, Mady Reiter, Jim Dugelman, Chantelle McClure, Kathy Kouba

Chamber Admin:      Anna Wicks

*Items in Red are TO DO items which will be assigned to a Board Member noted next to the item.

*Items in Purple are items from previous meetings still needing to be completed.

·         The President, Mitch Rehbine – called the meeting to order at 12:10 p.m.

·         October 4^th Breakfast meeting to be held at the SMW Credit Union, the Economic Development Advisory Committee will give a presentation to those attending.

·         Jim Dugelman on behalf of the Citizen has submitted a quote for printing of our letterhead, business envelopes and mailing envelopes. (Kathy Kouba has approved the bid we are waiting for Mitch’s review)

·         Chantelle advises that Fantastic Sams is a new business in the area that we should approach as potential Members. (Anna will follow-up)

·         Andy Parrish – Director of Outreach, with State Sentator Michelle Bachmans office will attend our October Board of Directors meeting to present to the Board the information he has on federal grants that may be of interest to our members.

·         A review of the August 2007 meeting minutes is completed – Mary Alice makes a motion to approve and Jim Dugelman accepts.  

·         A review of the August 2007 Treasurers Report is completed – Mitch Rehbine makes a motion to approve and Mary Alice Devine seconds.

·         Officer Board of Directors by laws:

a.      President, Term of 2 Years - must have 1 year experience as an active board member

b.      Past President – will be obligated to provide one year of guidance to the current President

c.      Vice President, Term of 1 Year – must have 1 year experience as an active board member

d.      Board Member, Term of 1 Year

Mady Reiter motions to approve this amendment to the by laws and  Mary Alice Divine  seconds the motion.

Anna needs to be provided with a copy of the by laws – Mitch is looking for a copy.

·         Administrative Contract – Mitch has asked that a contract be typed up (employment letter) outlining the agreement between the Quad Area Chamber of Commerce and Anna Wicks. A discussion will be held at the next meeting.  (Mitch Rehbine/Anna Wicks)

·         Administrative Needs – In October we will need to revamp the brochure.  A review will be held at the October meeting.

·         MN Chamber of Commerce – Mady Reiter asks Anna Wicks to contact David Olson at the St. Paul Chamber of Commerce and find out if we are members. (Anna Wicks)

·         Quarterly Events – An idea is discussed, to invite the Mayor of each City to each one of our quarterly events and ask them to give a State of the City. 

·         City of Lexington – A discussion was held regarding the need to get the City of Lexington more involved with our Chamber. Mady Reiter will invite Mayor Valenta to a one on one meeting.

·         Quarterly Event August 9^, 2007- Mitch and Faamati need to send their receipts for supplies purchased for this event for compensation.

*Next Meeting to be held on October 24, 2007 at 12:00 p.m.